Hiring New Employees & Contractors

How do I add a newly hired employee to GoCo?

So you've set up your hiring template in GoCo...business is booming and you need to add someone to your team. Here’s how:

  1. Log in to your GoCo account and go to your Team page
  2. Click the + Add Person button and choose "employee" from the drop-down that appears to start adding them to your team.
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  3. Fill in some basic information about your employee then select which Hiring Workflow you would like to use. (For more information on Hiring Workflows, click here!)
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  4. You will then be taken into the hiring workflow where you will continue to add in the required information about your employee.
    Note: You have the option to make the new employee a test employee. If selected, they will be excluded from reports, payroll sync, benefit sync, and all integrations. The purpose of the test employee is to test things like: onboarding, documents, benefit enrollment, and time off. For instructions on creating a test employee, click here.
  5. Custom Fields: Fill in the required information and any other information relevant to the new employee. If you are not seeing a custom field that you are expecting to see, chances are that field is not added to the Hiring Workflow you selected. No worries though, you can still add the field at this step.

  6. Compensation: This is where you can select the employee's Job Title, Employment Type, Wage Type (hourly rate/annual salary), Additional Jobs, Stock Options, Time Off/Time Tracking Policies (when applicable), and Payroll Schedule.
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  7. Assign Work Groups (if applicable)

  8. Offer Letter: Now add the offer letter…or don’t, it’s up to you. You can use our Magic Doc template or upload your own. Want to know more about Magic Docs? Visit our Magic Docs Help Center, here!

  9. Documents: Almost there! You will now have a chance to add any other documents you want your new employee to sign or acknowledge. We automatically add Form I-9, Form W-4, and any other default documents you added to your custom Hiring Workflow. If for some reason you need to remove a document you don't need, simply click the “x”.
    1. If you have remote I-9 verification enabled, you will be asked to select who will verify the 1-9 document. To do this, click "Start".
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    2. Select who will verify the I-9 and click "Save".
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      **You can even add in the information for a one-time verifier.

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  10. Benefits: Here is where you want to review benefit eligibility and grab the benefit preview link to send to your new employee.

  11. Workflows: Have another applicable workflow you want to kick off after you hire this employee?  Add it here! Think training workflows, or internal admin tasks related to hiring, etc.  For more information about workflows in workflows, click here!

  12. Review: Review all of the employee information carefully and then invite your new team member to GoCo!
    1. ❗Pay special attention to "Onboarding Settings". This will determine whether or not the employee is prompted to enter state tax withholding and payment information.
    2. Not ready to invite them just yet? Click "I'll send the invite email myself". You can always go back to the employee's profile to grab that onboarding link and send the invite later!
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That’s it! It's now your employee’s turn to onboard with GoCo.

Happy Hiring! 💚 Have additional questions? Email us at help@goco.io.