Payroll Processing Basics
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      Using Checks with Embedded Payroll

      Utilizing GoCo's Embedded Payroll and need to issue a paper check?

      Depending on the status of your employee, the success of their last payment attempt, and other needs, you might need to pay an employee via a Check.

      Changing Payment Method:

      • If your company supports a payment method of paper check, your employees can toggle between direct deposit and paper check directly in their profile. 
      • If you need to change a payment method during a payroll run, you can do so by selecting the kabob and toggling to paper check. A check icon will appear when the payment method is set to check.

      Paying your Employee:

      Screenshot 2024-09-10 at 1.51.38 PM

      • I have check stock and want to print from GoCo:
        • Once payroll is submitted, you will see a link on the confirmation page to print checks. If you need the check on the top vs the bottom, let us know and we can adjust the setting for you.
      • I want to use my own checks:
        • Great! We recommend clicking the "Print Check" link on the payroll confirmation screen to grab the net pay amount.
        • From there, you can issue your own check - just make sure you notate the check # for accounting purposes!
      • I am going to pay my employee in another way:
        • No problem at all. We know some companies might issue an ACH in-house, or even Zelle payments to staff. Just make sure you notate the date and type of transaction so you can balance your books later.
        • Need the payment amount for transfer? Click the print check link on the payroll confirmation screen.

      What to Expect:

      • Paying your employee via a check will still debit your company ACH account for employee and employer taxes (unless you are paying out a reimbursement).
        • We will not debit your company account for the net pay amount. You can expect that to pull from your company bank account once the check is processed by the employee.
      • A paystub will be generated automatically in the employees profile, where they can reference pay amount and other details.
      • We still require a 2-day payment window for paper checks. That said, we also understand you might need to issue a payroll same-day depending on termination laws and circumstances. If this happens, send us a quick email.

       

      Please email help@goco.io with any other questions!