Embedded Payroll with Gusto
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How do I import hours for a pay run?

Don't use GoCo's Time Tracking, but have hours that need to be added during the pay run? Use GoCo's Time & Pay import option!

Before we start, ensure your spreadsheet is set up for success!

  • You must include Employee ID on your spreadsheet. You can find these values by building a GoCo custom report with "Employee Name" & "Employee ID"
  • Do you have types of pay that are paid at a different rate (ie Holiday Pay)? You'll need to add an additional column corresponding to that pay rate.
    • For example, if "Holiday Hours" is paid at 1.5x the regular wage, you must include a "Holiday Pay Rate" column with the correct wage amount. Otherwise, GoCo will assume that the "Holiday Pay Rate" is the same as the "Regular Pay Rate".
    • Here's an example of what the spreadsheet might look like:Screen Shot 2023-11-14 at 9.39.16 AM

Now that your spreadsheet is ready, let's learn how to import it into GoCo!

  1. Start your pay run in GoCo
  2. After the payroll populates, click the "Import" button on the upper right-hand side of the table
    Screen Shot 2023-11-14 at 9.35.06 AM
  3. A window will appear to select your import file. 
    Screenshot 2024-02-13 at 1.55.26 PM

  4. Review the mapping of the columns in the spreadsheet with the corresponding fieldsScreenshot 2024-02-13 at 1.56.28 PM
    1. ⭐HINT: If you do not want a column to be included, simply "X" it out. (if you forget to do this at this step, you can do so in the next step as well)
    2. Don't see the earning code you need? It hasn't been set up yet. Email the Payroll Specialist team at embeddedpayroll@goco.io for assistance.

5. Once everything is mapped click "Continue"

6. You'll now be taken to a new page to review errors or add any missing information. If there are errors, you will be asked to review and either fix or continue without fixing

    1. ⭐HINT: Hover over the red cell - it will let you know what the error is
    2. To resolve the error or add any information that you forgot to input, click on the cell & update.Screenshot 2024-02-13 at 2.09.45 PM (1)
    3. If you decide to continue without resolving the error, those hours will not be imported for the employee
7. If everything looks good, click "Import Hours", and you'll be shown a summary of what changes you made. Screenshot 2024-02-13 at 2.17.56 PM
8. Once imported, you'll be redirected back to the pay run and you'll see a nifty "import" symbol on any employees who have imported hours. You will now continue your pay run in GoCo! 🎉

Screenshot 2024-02-13 at 2.30.22 PM

Have additional questions? Email us at help@goco.io 💚