Setting up Remote Work Locations

Set an Employee's Home Address as their Work Location for Remote Roles. A step-by-step guide below

GoCo has streamlined the process of assigning remote work locations for employees who work from home, making it more convenient and efficient. In this guide, we will walk you through the steps on how to add a new remote work location for your team members and manage remote work settings within the GoCo platform. 

Skip to adding a Remote location during Hiring 

Tips & Tricks

Add a new remote work location 

1. Upon logging into GoCo, navigate to the Company page and locate the Work Groups section on the left side of your screen and click "View".
   

   Only Full Access Administrators have access to Work Groups if you do not see this option please contact your company administrator.

2. From the Overview tab, find the blue "+ Work Location" button
3. Within this popup, you will see a Remote field with a toggle switch labeled "Employee Works Remotely".
4. Once you activate this switch, simply enter a Location Name and Code[optional]. Click on "Save" to finish.
   

   When a team member is assigned to a 'Remote' work location, the system automatically uses their home address as their work location.

5. This shows the new work location created. But we still need to assign team members which can be done several ways outlined below.

Updating an existing employee 

1. Navigate to a team member's profile and find the "Employment Info" section. 
2. Expand the card to find the "Make changes" button. This will open up the employment and compensation wizard.
3. Provide your effective date & reason and continue to the next step. 
4. Here we will be editing the "Work Location" field. Expand the drop-down to view your options.
   

   Easily distinguish between Remote 🏠 and Office Locations by the icons used on the list.

5. When "Remote" is selected, GoCo will expose the home address and provide a path to "change" if needed.

   If you click "change" this will take you out of the wizard and to the employee's profile so you can make their address change in the Personal Information section. 

6. Continue until you get to the Review & Finish page, and confirm your changes.
7. If you go back to the Employment Info section and visit the History tab you will see the effective date and change that was made.

In the Hiring Workflow, hiring a new employee. 

• When you are using your hiring workflow to add a new employee, in the Work Information section you will find the "Work Location" field. Expand the drop-down to display the list of Remote and Work locations you have available.
  

  If you do not see your Remote location listed. Please refer to adding a remote location first. 

Tips & Tricks 

• Easily distinguish between Remote 🏠 and Office Locations by the icons used on the drop-down list.
  
• When "Remote" is selected, GoCo will expose the home address and provide a path to "change" if needed.
  

  If you click "change" this will take you out of the wizard and to the employee's profile so you can make their address change in the Personal Information section. 

• When visiting Work Groups and you wish to edit a work location that is marked as "Remote" you cannot toggle off remote if someone is assigned to it. If no one is assigned it can be edited.
• If you try to edit a Work Location that originally was not marked as remote you cannot toggle on remote.
  
  

If you have additional questions please contact our support team! 💚

Published 8.22.24